system administrator’ task
Thursday, June 7, 2007
System administrator have important role while develop EDRMS in organization. System administrator should fulfill the organization requirement. Every organization has their own requirement in EDRMS based on their characteristic. For general task system administration has responsibility to make sure the EDRMS meet the requirement. System administrator also responsible whether the EDRMS working properly or not. Have knowledge about EDRMS software and software provider. Furthermore system administrator should involve in all system planning, assessing, installing, testing, implementation, and user training. So system administrator knows everything about the system, this is will help the organization if in the future there are some trouble or the organization need to enhance the system they already have record about the existing system.
There just the general framework of system administrator. Following this is a list of tasks that will be doing as a system administrator.
1. Assess and provide the organization with EDRMS user friendly product, so it’s easier to adopt.
2. Make sure that the product is easy to get and operate (windows, menus, web browser, short keys, etc).
3. Provide the easy learning modular.
4. Design a software requirement that fulfill the organization need.
5. Make rules how the record will be capture, maintain, disposal, retrieve, and disseminate.
6. Describe the boundaries of the system, what will the system do and don’t.
7. Make rules for document storage.
8. Design the document tracking system, who can use the document
9. Generate the report of the system activity
10. Determine the access method and security system
11. Provide the hardware such as computer to read document, printer, and barcode reader to retrieve document.
12. Designing user’ training system including methodology and material
Those tasks above are not on logically order, but I think those tasks should be done by system administrator. In my opinion system administrator not only develop and implement the system, but they also maintain the system, correct it if there is an error, enhance it if there is a new technology, so those list is just like a cycle, there is no end because system administrator always learn a new thing and try to implement to support the existing system.
References:
South Australian across government preferred supplier panel for the provision of electronic document & records management system—RFP no.06/0211 Accessed 2, April 2007 from World Wide Web http://www.archives.sa.gov.au/files/
management_EDRMS_functionalcompliance.pdf
Posted by noah 1:46 PM
Labels: recordkeeping system
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