recordkeeping & business information systems
Thursday, June 7, 2007
• Pleasantville City Council develops new system which is an integration system between EDRMS and their core of information system. In this case the core of information system that been use is property and rating system. Therefore this core information system deals with management of ratepayers & residents, and some specific functions, such as name & address, rates, building, animals, health, infringements. Property & rating system also manage of property valuations that include information about property and valuation details. The EDRMS is needed in order to manage this core information system especially to store the data so the council can maintain and re-use those data for any purposes. Because the information system can not stand alone as a record management system and EDRMS helps to fulfill the information system record function. In this case, the business information system also has function as record management by build EDRMS into their business system application.
• Business requirement for integration between ERDMS and property & rating system is that the new system should capture any information within property & rating from imaging & hardcopy documents, e-mail, council web content management, maps, plans, and drawings, conversion from hardcopy systems in electronic from. The use of EDRMS should support use and re-use electronic information object such as electronic document (templates, email, e-faxes), audio visual (videos, digital photographs, sound files), images, electronic output, resource from external source, and community ideas.
• The record in property & rating system include all of e-mail sources, the transaction details, the resident details, property details, the web templates, digital images, ratepayers transaction details, valuation details, and costumer complaints.
• By applying EDRMS we can store and manage those kind of record by centralize records repository so users can share information easily, integrated system to managed all those kind of records, for email record we use email management system to integrate all of the email records. Email management should support early archiving, late archiving, and simultaneous archiving scenarios. We also use web content management system to manage and store every web contents in website.
• EDRMS assist business information system in such a way for instance support the business information with recordkeeping functionality, and capture the business information object as a record. This is will help the council to maintain their record in order to increase their works and Performa to serve their community.
Sources:
http://www.opentext.com/2/strategic-partners/
part-strat-sap2/part-strat-sap-integration-strategy.htm
http://www.edocmagazine.com/print.asp?ID=32227
Posted by noah 1:49 PM
Labels: recordkeeping system
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